Planning a Meditation Retreat: 10 Key Points to Consider

Planning a Meditation Retreat: 10 Key Points to Consider

Meditation retreats are transformative experiences that offer participants an opportunity to disconnect from their daily routines and immerse themselves in a calming and introspective environment. Whether you're considering organising a retreat domestically in Australia or venturing overseas to beautiful and spiritual destinations like Bali, India, or Sri Lanka, meticulous planning is essential to ensure a successful and enriching event.

Before deciding on a destination it's worth doing some research into the pros and cons of hosting it locally or internationally, while also considering the importance of choosing good yoga props to provide your retreat guests with.

Here’s our top 10 considerations when it comes to planning a meditation retreat.

1. Define Your Retreat Goals

Before embarking on planning your meditation retreat, establish clear objectives. Decide whether the retreat will focus solely on meditation or if you want to incorporate other activities like yoga, nature walks, or mindfulness workshops. Clarifying your goals will guide the rest of the planning process.

2. Target Audience and Theme

Identify your target audience and tailor the retreat's theme accordingly. Consider whether it's a beginners' retreat, an intermediate level experience, or an advanced practitioner's gathering. Having a specific theme helps attract the right participants and creates a cohesive experience for everyone involved. Our meditation cushions were recently used at Nunchi Oil's workshop, a day of meditation, ocean walks, heart food and experimenting the art of scent making. This is a beautiful example of a clear and purposeful theme to weave throughout the event. 


Planning a Meditation RetreatPhotography by Bri Horne for Nunchi Oil's Scented Sunday workshop at Camillo House, Blairgowrie.

3. Venue Selection

The choice of venue can significantly impact the retreat's atmosphere and overall experience. When deciding between hosting domestically in Australia or abroad, consider the following.

  • Domestic Retreats: There’s some real positives to choosing to host a retreat locally within Australia such as familiarity with the local culture and language. There’s also no concerns around long travel time that can cause jet-lag concerns, and it can be easier to navigate both legally as well as logistically in terms of transporting retreat props and other items. On the flip side there’s limited exposure to new cultures and experiences, and potentially higher costs for venue rental and amenities.
  • Overseas Retreats (Bali, India, Greece, Sri Lanka, etc.): Who doesn’t love the idea of escaping Australia to a beautiful, warm location? It can definitely attract a broader audience as it provides an opportunity for retreat guests to explore diverse cultures. It can also offer the potential for more affordable retreat venue options and beautiful settings for utilising photography for effective marketing. The disadvantages of going overseas are the language barriers and cultural differences you will face going to a non-English speaking country which may provide challenging when planning your meditation retreat. Depending on the distance, travel fatigue is something to consider as well as the logistics involved with the organisation of an overseas retreat can at times be difficult to navigate.

4. Budget Planning

Set a comprehensive budget that covers all essential aspects of the retreat, including venue costs, travel expenses, facilitator fees, marketing, accommodation, meals, and yoga props. Carefully consider how the choice of location may affect the overall budget.

5. Dates and Duration

Choose appropriate dates and retreat duration that align with your target audience's schedules. Weekend retreats are popular for those with limited time, while longer retreats offer deeper immersion and growth opportunities. If travelling overseas for a retreat, be sure to factor in the time of year and weather conditions predictions.

6. Accommodation and Amenities

Ensure the chosen venue provides comfortable and suitable accommodation for the participants. Adequate amenities like meditation spaces, clean restrooms, and serene surroundings are essential for a successful retreat.

7. Yoga Props and Meditation Cushions

Selecting good-quality yoga props for a retreat is vital. Meditation retreats require props including yoga mats, meditation cushions, bolsters and blankets to enhance the participants' comfort during meditation and yoga sessions. Invest in props that support proper alignment and relaxation - buckwheat meditation cushions are a firm yet comfortable cushion choice.

Ensure that the props are aesthetically going to suit your retreat theme. When reaching out to yoga brands be sure to request information about their wholesale offering. Most brands will provide discounts when studios or practitioners are buying in bulk for their studio or retreats. If you would like to discover more about our wholesale discounts for retreats, events and studios take a read of our Wholesale Page here.

8. Marketing and Photography

Create a visually appealing and informative website providing all retreat information, and use social media to market your meditation retreat. High-quality photography showcasing the venue, meditation spaces and previous retreats can significantly impact the decision-making process for potential participants. Include in your advertising any complementary items the guests will receive for being a part of the retreat. Consider partnering with likeminded brands to provide guests with a gift to return home with. This could be gifted in exchange for cross promotion of brands or purchased at wholesale costs and absorbed into the retreat ticket price.

Photography by Bri Horne for Nunchi Oil's Scented Sunday workshop at Camillo House, Blairgowrie.

9. Experienced Facilitators

Choose experienced meditation and yoga facilitators who resonate with your retreat's theme. Skilled facilitators play a crucial role in guiding participants through transformative experiences.

10. Post-Retreat Follow-Up

After the retreat, connect with the participants for feedback and testimonials. Address any concerns and consider their feedback for improving future events.


Planning a meditation retreat requires careful consideration of various factors, from defining your goals to selecting the right venue and facilitators. Whether you opt for a domestic retreat in Australia or an overseas adventure, each option has its pros and cons. Embrace the journey of planning a meditation retreat, and offer participants a life-enriching experience they'll cherish for years to come.

Photography by Bri Horne for Nunchi Oil's Scented Sunday workshop at Camillo House, Blairgowrie.

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